For therapists in any modality

AI therapy notes: session records, client history and pre-session prep in one place

Client profiles, session timelines, notes, and AI-powered prep - all in one place, without scattered files or lost context.

Start 30 days free See how it works
No session audio recordings
AI - only on demand
Data is encrypted
Your workflow inside TheraMemory
Client list
Search, tags, statuses - find the right client in 2 seconds
Client profile
All history, all sessions, current state
Post-session note
Dictate or type a rough draft - as-is
Dictation
AI structures your note
Summary, themes, risks, next steps
On demand
Next-session prep
AI creates a recap, questions, agenda - with source links
Prep
Audio is not stored · Data is encrypted · AI runs only when you choose
4
AI tools, each triggered only when you ask
2 min
to prep for a session instead of 20
0
audio files stored on servers
30 days
free trial - no card required
Simple

A rough note after the session is enough

Paste text or dictate a note exactly as it comes out. It does not have to be polished or structured. Messy is fine as long as it captures what matters.

TheraMemory then turns that note into a clear summary, saves it into the client profile, and helps you keep focus between sessions.

  • Key client themes and movement over time
  • Your interventions and what helped
  • Hypotheses, focus, and what to watch next
  • Next steps and homework ideas in your modality
  • Risk flags if the note includes concerning signals
After that, you can refresh client insights and prepare for the next session using the earlier record instead of rebuilding context from scratch.
What you end up with
Short summaryThemesInterventionsHypothesesFocusNext stepsHomeworkRisk flags
Workflow

One tool for the full client cycle

From the first meeting to the final session. No more rebuilding client history from scattered places.

01
Client list
Find the right client in seconds
A searchable client list with name, tags, and status filters. Before a session you open the right profile instead of remembering which folder holds the context.
Search by nameTagsStatusesQuick filters
02
Client profile
One profile for the full history
The profile combines session timeline, structured notes, current insights, and client metadata. You recover context in minutes even after a long pause.
Session timelineInsightsTherapeutic approachChange history
03
Session note
Capture it right away while it is fresh
One session equals one note. Write freely or dictate directly in the browser. Audio never reaches the server, and AI structures the note with a separate action.
Free-form draftBrowser dictationDate / durationSession metadata
AI features

Four assistants. Each one only runs when you ask

No hidden background processing. AI works with one client’s data only when you explicitly trigger it.

01

Full session structure in about 30 seconds

After a session you paste or dictate a note, press one button, and get a complete structured breakdown with summary, themes, interventions, hypotheses, next steps, and risk signals.

What you get back
SummaryThemesInterventionsHypotheses / focusHomeworkNext stepsRisk signals
02

Client insights as a living overview

Keeps a unified client overview updated from recent structured sessions. Themes, goals, progress, and momentum stay current without manual reconstruction.

What the overview includes
Current themesProgressGoalsMomentumAuto-updated
03

History search with source links

Ask anything about the client’s history and get an answer tied to the exact session it came from. Not just a summary, but traceable context.

Key properties
Answer + source sessionVerifiableOnly this client’s data
04

Session prep so you walk in collected

A couple of minutes before a session, press one button and get a recap, open loops, agenda options, and reminders about homework and risk prompts.

What the plan includes
RecapOpen loopsAgenda optionsCheck-in questionsHomework reviewRisk prompts
Notes input

Dictate a note - audio is not stored

Right after a session, while everything is fresh, just speak. Dictation runs directly in the browser editor, and only text is kept.

  • ✓Voice input directly in the editor
  • ✓Audio is not stored
  • ✓You can use phone or desktop dictation
  • ✓No extra app required
Write the note manually

Paste a free-form session draft, then let AI structure it into a therapy-ready result.

Dictate the note

Speak directly in the editor: audio is not stored, and only text reaches the server.

Audio Intelligence

Upload a session audio file and get full processing: transcript, key themes, dynamics, interventions, quotes, risks, homework steps, and next-session focus.

Recording...
Tap again to stop
The client returned to the topic of the relationship with her mother. A possible topic for the next session is boundaries. Homework: journaling.
Audio is not sent to the server. Text only.
Therapeutic approach

AI speaks your language

Pick the client’s modality, and AI will use familiar terminology and structure in notes and session prep.

When the modality changes, the change history is preserved and past sessions stay untouched.
CBT
Thoughts, emotions, and behavior - what maintains the problem and what can change
Active
Gestalt therapy
Awareness, needs, boundaries, and contact in the present moment
Schema therapy
Recurring patterns and beliefs that shape the client’s life
Systemic family therapy
Roles, relationships, and communication inside the system
Privacy and control

You decide when AI runs - and for whom

AI can be enabled or disabled for the whole practice, a specific client, or a single action.

AI only runs on demand

Nothing starts on its own. Press a button and you get a result. Do nothing and nothing happens.

  • ✓Enable or disable for the whole practice
  • ✓Disable for a specific client
  • ✓No background processing

Data is protected

Sensitive fields are encrypted. Notes, prompts, and AI responses do not land in technical logs.

  • ✓Sensitive data encryption
  • ✓No note text in logs
  • ✓Audio is not stored

Limits are visible

You always know how many AI actions you have used and how many remain.

  • ✓Used / remaining counter
  • ✓Repeat views do not consume the limit
  • ✓No surprise pricing rules
🔒
AI does not train on your data. It uses records only to help with this specific client.
🌍
GDPR and privacy laws
Built around GDPR-friendly handling and core personal-data safeguards.
📋
Flexible storage model
You can work without tying every note to a strict personal identifier.
📱
Works on any device
Runs in the browser on phone, tablet, and desktop.
🗂️
Access remains after cancellation
Nothing disappears: your data stays available, can be exported at any time, and you can keep working on the free plan.
Peer feedback

What therapists and coaches say

Real feedback after the first months of closed testing.

★★★★★

AI Structure genuinely cuts post-session time. What used to take 30-40 minutes now takes around 10.

AK
Anna Kravchenko
CBT therapist, Kyiv
★★★★☆

Session prep turned out to be unexpectedly useful. In a few minutes I can see exactly where we left off.

YV
Yurii Vasylenko
Psychoanalyst, Prague
★★★★★

History search is the thing I actually use every week. The right moment appears almost instantly.

MK
Maryna Kovalchuk
Gestalt therapist, Warsaw
★★★★☆

What convinced me was that AI does not run in the background. For client data, that mattered a lot.

OP
Oleh Petrenko
CBT / ACT, Kharkiv
About the product

Built by therapists - for therapists

TheraMemory started as an internal tool for a team that wanted the full client story in one place.

We spent months using it in real practice, collecting feedback from peers, and refining the details until everyday work felt smoother.

We still use it constantly ourselves and keep improving it through practitioner feedback.

Therapists in the team
The product is shaped together with practitioners, not only by developers.
Tested in real work
We used it in practice first and only then opened access more broadly.
Features requested by peers
We iterated on workflows based on real colleague feedback until they felt right.
Pricing

Start free

30 days free with PRO access: full product, no card required.

The subscription costs less than a single client session, and the time it returns quickly pays for itself.

FREE

$0 / month

Try it with no time limit

  • ✓Unlimited clients
  • ✓Unlimited client sessions
  • ✓Up to 5 AI actions per month
  • ✓Client history in one place
  • ✓Dictation
  • ✓Data encryption
Start free
Recommended

PRO

$15 / month

$15/mo or $120/year

  • ✓Unlimited clients
  • ✓Unlimited client sessions
  • ✓Up to ~25 sessions/month with manual or dictated notes + AI structuring
  • ✓60 min/month of Audio Intelligence included for trial use
  • ✓Client insights
  • ✓History search
  • ✓Session prep
  • ✓Session audio analysis is optional and billed separately
Try 30 days free

POWER

$25 / month

$25/mo or $240/year

  • ✓Unlimited clients
  • ✓Unlimited client sessions
  • ✓Up to ~96 sessions/month with manual or dictated notes + AI structuring
  • ✓200 min/month of Audio Intelligence included for selected sessions
  • ✓All PRO features
  • ✓Fast AI response
  • ✓Session audio analysis is optional and billed separately
Start trial

Base plans cover manual or dictated notes, AI structuring, and client work. Audio Intelligence is optional and billed separately by minutes.

Audio Intelligence add-on

Process as many sessions as you need

Add minutes for audio processing and keep working without limits.

One-time packs if you run out

One-time add-ons do not expire and are used after plan or monthly add-on minutes.

Extra S
300 min · $12
a few additional sessions
Extra M
1000 min · $35
a buffer for an intensive month
Extra L
3000 min · $90
a large reserve without monthly commitment

How minutes are used

  • Included audio minutes are used first: PRO 60, POWER 200.
  • Monthly Audio Intelligence bundle minutes are used next, if a bundle is active.
  • One-time extra minutes are used after that.
  • Monthly minutes refresh every billing period and do not roll over.
  • One-time extra minutes do not expire.
  • Processing a new or replaced audio file consumes minutes again.
  • Regenerating an AI draft from an existing transcript does not consume audio minutes, but may consume an AI action.

How this looks for a client

PRO + audio for every session
  • PRO subscription: $15/mo
  • Included audio: 60 min/month, about 1 standard session
  • Audio Practice: 1500 min/mo for $49
  • Total: $64/mo
POWER + intensive audio
  • POWER subscription: $25/mo
  • Included audio: 200 min/month, about 3 standard sessions
  • Audio Max: 6000 min/mo for $169
  • Total: $194/mo

Calculate your bundle

Choose how many sessions you plan to process each month and their average length.

Required minutes 1500 minutes per month
Best base plan PRO 60 min included
Need to add 1440 minutes
Recommended Audio Practice
What fits your workload:
Try 30 days free

How to start working with audio

1 Estimate volume

Use the calculator above to see how many processing minutes you need each month.

2 Buy a bundle

One-time packs do not expire, monthly bundles refresh automatically.

3 Upload recordings

Attach audio to a session and minutes are deducted automatically.

4 Track the balance

Settings show how many minutes remain and when monthly minutes refresh.

FAQ

Questions and answers

About privacy, AI, dictation, and pricing - without filler.

Does AI run automatically in the background?▼
No. Every AI action is triggered only when you explicitly press a button.
Can I disable AI for a specific client?▼
Yes. You can disable it for the whole practice or for an individual client.
What happens to audio during dictation?▼
Audio is handled locally or by the device dictation layer. Only text reaches the system.
What counts as one AI action?▼
One run of note structuring, client insights, history search, or session prep.
What happens after the trial ends?▼
Nothing disappears. You keep access to all the information you added to the system. At any time, you can download the full data for your clients and completed sessions and keep it on your side. You can do this regularly - several times a day, once a week, or once a month. If you do not move to a paid plan, there is also a free plan: you can continue managing clients manually, keep your work history, and use the system without losing data, just without the expanded smart assistants available on paid plans.
Are data protection documents available before signup?▼
Yes. Standard data protection documents are available before signup: the DPA and Privacy Policy. You can review them in advance before creating an account and accept them during signup.
Can I export my data at any time?▼
Yes. At any time, you can export the full information about your clients and completed sessions and keep it on your side. If needed, you can do this regularly - even several times a day.
How does payment work?▼
Payment is processed through Stripe's secure checkout after you choose a plan inside the product. No matter which plan you use, you still keep access to your data and can export it for your own storage at any time.
Can I use it on phone or tablet?▼
A mobile experience for phones and tablets is actively being developed and will be ready soon. For now, the service works best on desktop.

Stop rebuilding client history from seven different places

30 days of PRO features - free. No card required. Setup takes around 5 minutes.

Create a free account See how it works
AI only on demand · Audio is not stored · Data is encrypted
Referral program
A referral program is available for users. Full details are available inside the app after signup.